Total Horses

Gold Care

Bronze Care

Open Invoices

CARE SCHEDULE OVERDUE

CARE DUE WITHIN 30D

CHECK-IN REPORT DUE

Horse / Owner

Care Plan

Last Update

Schedule

Invoice

Back to Roster

Beaumont

ThoroughbredBay, 16.2hhAge 22Gold Care

Overview

Updates & Photos

Health Records

Invoices

Horse Profile

Name
—

Breed
—

Sex
—

Color
—

Height
—

Age
—

Activated
—

Arrived
—

Care Plan
—

Coggins
—

Veterinarian

—

Care Schedules

Health & Notes

Known Conditions

—

Medications

—

Dietary Sensitivities

—

Allergies

—

Notes

—

Recent Activity

Activity loads from database.

Photos

Photos load from database.

Owner

—

Monthly Rate

$0.00

—

Draft Invoice

Staff Updates

Updates load from database.

Photos

Photos load from database.

Visit History

Health records load from database.

Invoice History

Post Update or Photo

Short note + photos. Posts immediately to owner portal.

New Post

Horse *

Type *

Note to Owner *

Photos

Tap to attach photos

Posted By

Tips

Check-In: Appetite, turnout, general mood. 2–3 sentences. This resets the 45-day flag.

Photo Post: 1–3 photos + 1 sentence. Owners love seeing their horse.

Vet Visit: Who came, what was checked, any follow-up needed.

Farrier: What was done, next visit if known.

A horse with no check-in or update in 45 days is flagged on the roster.

Create Invoice

Build the invoice here. Charge Now sends the payment and owner receives a Stripe receipt automatically.

Invoice Details

Horse *

Invoice Date

Due Date

Bill To

Line Items

Description Qty Amount

Total$0.00

Notes for Owner

Charging immediately sends a payment receipt to the owner. Monthly recurring charges happen automatically on the 1st — you never need to create those manually.

Quick Rates

Business Dashboard

Monthly Recurring Revenue

Occupancy

Pipeline

Churn — Trailing 90 Days

Revenue Concentration

Pricing

Failed Charges

Compliance

Temp Boarding — Next 90 Days

Daily Check-Ins — Last 30 Days

Enrollments

Send enrollment links, review pending submissions, and start in-person intake for new horses. To invite someone to the portal, use Portal Accounts.

Pending Review

Activated This Month

Links Sent

Send Enrollment Link

Generate a unique enrollment link for a prospective owner. They complete all horse info, sign documents, and enter their card — you review and activate when ready.

Owner Name *

Owner Email *

Negotiated Rate (optional, $/mo)

First Payment Date (Arrival Date) (optional — prorates first charge)

Note to Owner (optional)

Submitted Enrollments

Portal Accounts

Invite owners and staff to the portal. This is for login access only — to enroll a new horse, use Enrollments.

Invite User

Send a portal account invite to a new staff member or horse owner. They'll receive an email with a link to set their password.

Name

Email *

Portal Access *

Relationship *

Temporary Boarding

Polo strings and short-stay boarders. Billed separately from retirement horses.

Active Strings

Horses On Property

Departing This Month

Active Strings

Send Document for Signature

Push any document to an owner’s portal for in-app signing. Use this for re-authorizations, updated agreements, or any additional paperwork after enrollment.

Send to Owner

The owner will see a notification in their portal and can read and sign the document entirely in-app — no email attachments or third-party tools needed.

Owner *

Document Type *

Attach Document (PDF or DOCX, optional)

📎

Click to attach or drag & drop

PDF or DOCX • Max 10MB

Note to Owner (optional)

Sent By

Recently Sent

Sent documents will appear here.

← Back to Temp Boarding

Document Signing

Review and sign all required documents.

1 — Temporary Boarding Agreement

I have read the Temporary Boarding Agreement in full and agree to be bound by its terms, including all sections on fees, billing, departure, termination, liability limitation, and the Virginia Statutory Warning and waiver contained herein. *

Printed Name *

Date *

Signature — Temporary Boarding AgreementNot yet signed

2 — Full Service Agreement

I have read the Service Agreement in full and agree to its terms, including all sections on fees, payment, limitation of liability, indemnification, termination, and dispute resolution, as they apply to my temporary boarding arrangement. *

Printed Name *

Date *

Signature — Service AgreementNot yet signed

3 — Transportation Agreement & Release of Liability

I have read the Transportation Agreement and Release of Liability in full and agree to all its terms, including the full release of Llangollen from liability for any loss, injury, or death during any period of transportation. *

Printed Name *

Date *

Signature — Transportation Agreement & Release of LiabilityNot yet signed

4 — Veterinary Authorization & Medical Care Consent

I have read the Veterinary Authorization and Medical Care Consent in full and authorize Llangollen to seek emergency veterinary care for my horse(s) without prior approval, to engage any licensed equine veterinarian, and to act in my horse’s best interest in all emergencies. I accept full financial responsibility for all veterinary costs. *

Printed Name *

Date *

Signature — Veterinary Authorization & Medical Care ConsentNot yet signed

5 — Credit Card & Payment Authorization

Credit card only — 3.5% processing fee applies. Llangollen accepts credit cards only. A 3.5% processing fee is added to every charge and itemized on each receipt.

Cardholder Name *

Billing Address *

Card Number *

Expiry *

CVV *

I authorize Llangollen Equine Retirement, LLC to charge the card above for all amounts due under this temporary boarding arrangement, including monthly boarding fees, all Additional Services charges, and a 3.5% credit card processing fee on each charge. *

Printed Name *

Date *

Signature — Credit Card & Payment AuthorizationNot yet signed

6 — Review & Submit

Signature Checklist — all five required

○ Temporary Boarding Agreement

○ Service Agreement

○ Transportation Agreement & Release of Liability

○ Veterinary Authorization & Medical Care Consent

○ Credit Card & Payment Authorization

Digital Signature Authorization

By checking the box below and submitting this form, I acknowledge and agree to the following:

I am the person identified in the documents above, or I am duly authorized to act on behalf of that person.
My electronic signature(s) on the documents above shall have the same legal force and effect as a handwritten signature under the Uniform Electronic Transactions Act (UETA) and the Electronic Signatures in Global and National Commerce Act (E-SIGN Act).
I have read each document in its entirety, I understand the terms and conditions contained therein, and I voluntarily agree to be bound by them.
All information I have provided is true, accurate, and complete to the best of my knowledge.
I consent to conducting this transaction electronically and to receiving notices and communications related to these agreements in electronic form.

I agree that my electronic signature is legally binding and that I accept all terms of the documents signed above. *

Monthly Invoice Preview

Review upcoming automatic invoices, including the 3.5% card fee.

Billing month

Selecting a departure date saves proration for this month’s scheduled bill: care and recurring add-ons through that day, inclusive, plus the recalculated card fee. It does not change the horse’s normal rate, past invoices, or annual billing.

This adjustment is for this month only. Mark the horse departed on its profile when it leaves to stop future billing.

Viewing or saving a date does not create invoices, charge cards, or issue refunds.

Admin Settings & Pricing

Edit any rate inline. Add or remove line items in any section. All rates flow directly into the invoice builder quick-add buttons.

Llangollen Equine Retirement

Upperville, Virginia

Loading your documents...

Document Signing

Please review and sign all five documents below.

1 — Temporary Boarding Agreement

I have read the Temporary Boarding Agreement in full and agree to be bound by its terms.

Printed Name *

Date *

SignatureNot yet signed

2 — Full Service Agreement

I have read the Service Agreement in full and agree to its terms.

Printed Name *

Date *

SignatureNot yet signed

3 — Transportation Agreement & Release of Liability

I have read the Transportation Agreement and Release of Liability in full and agree to all its terms.

Printed Name *

Date *

SignatureNot yet signed

4 — Veterinary Authorization & Medical Care Consent

I have read the Veterinary Authorization in full and authorize Llangollen to seek emergency veterinary care without prior approval.

Printed Name *

Date *

SignatureNot yet signed

5 — Credit Card & Payment Authorization

Credit card only — 3.5% processing fee applies.

Cardholder Name *

Street Address *

City *

State / Country *

Zip / Postal Code *

Card Details *

I authorize Llangollen Equine Retirement, LLC to charge the card above for all amounts due under this temporary boarding arrangement. *

Printed Name *

Date *

SignatureNot yet signed

6 — Review & Submit

○ Temporary Boarding Agreement

○ Service Agreement

○ Transportation Agreement

○ Veterinary Authorization

○ Credit Card Authorization

Digital Signature Authorization

By checking the box below and submitting this form, I acknowledge and agree to the following:

I am the person identified in the documents above, or I am duly authorized to act on behalf of that person.
My electronic signature(s) on the documents above shall have the same legal force and effect as a handwritten signature under the Uniform Electronic Transactions Act (UETA) and the Electronic Signatures in Global and National Commerce Act (E-SIGN Act).
I have read each document in its entirety, I understand the terms and conditions contained therein, and I voluntarily agree to be bound by them.
All information I have provided is true, accurate, and complete to the best of my knowledge.
I consent to conducting this transaction electronically and to receiving notices and communications related to these agreements in electronic form.

I agree that my electronic signature is legally binding and that I accept all terms of the documents signed above. *

LlangollenEquine Retirement

Sign In

My Horses

Beaumont

Staff Updates

Recent Photos

Visit & Care History

Current Medications & Notes

Signed Documents

Horse Profile

Health & Notes

Emergency Care Directive

Recent Activity

Photos

Owner

Monthly Rate

Draft Invoice

Staff Updates

Photos

Visit History

Invoice History

Post Update or Photo

New Post

Tips

Create Invoice

Invoice Details

Line Items

Quick Rates

Horse Intake Form

1 — What are you enrolling?

2 — Care Level

3 — Owner Information

4 — Horse Profile

5 — Digital Signature Authorization

6 — Vaccine & Health History

7 — Service Agreement

8 — Transportation Agreement & Release of Liability

9 — Veterinary Authorization & Medical Care Consent

10 — Credit Card & Payment Authorization

11 — Review & Submit

Polo String / Multi-Horse Boarding

Business Dashboard

Monthly Recurring Revenue

Occupancy

Pipeline

Churn — Trailing 90 Days

Revenue Concentration

Pricing

Failed Charges

Compliance

Temp Boarding — Next 90 Days

Daily Check-Ins — Last 30 Days

Enrollments

Send Enrollment Link

Submitted Enrollments

Review Enrollment

Portal Accounts

Invite User

Temporary Boarding

Active Strings

String Detail

Add Temporary Boarding String

Quick Post

Send Signing Documents?

Send Document for Signature

Send to Owner

Recently Sent

Document Signing

1 — Temporary Boarding Agreement

2 — Full Service Agreement

3 — Transportation Agreement & Release of Liability

4 — Veterinary Authorization & Medical Care Consent

5 — Credit Card & Payment Authorization

6 — Review & Submit

Digital Signature Authorization

Monthly Invoice Preview

Admin Settings & Pricing

Llangollen Equine Retirement

Document Signing

1 — Temporary Boarding Agreement

Llangollen
Equine Retirement